Look Up Property Records

The Auditor’s Office records many types of documents, including key property documents. Below you can access our Online Record Index and find the answers to many property record questions we receive from customers.

Online Record Index

How Do I View Recordings From Your Office?
​You can view our documents' indexed information through our Online Record Index. Due to privacy concerns, only certain documents can be viewed online. These documents include:
  • Most Maps
  • Declarations of Forfeiture
  • Notice of Trustee Sale (NTS)
  • Notice of Intent of Forfeits (NIF)
  • Discontinuances of NTS and NIF
  • Deeds
  • Easements
  • Restrictive covenant modifications
  • Sheriff Certificate of Sales
  • Covenants
  • Ordinances
  • Real Estate Contracts
  • Releases
  • UCC Fixture Filing
  • UCC Fixture Filing Miscellaneous
  • UCC Termination of Fixture Filing
  • Leases
  • Agreements
  • Claims For Damages
  • Land Corner Records
  • Declarations
  • Resolutions

You can visit our Online Record Index here.

How Do I Request Copies of Recorded Documents?
​Our office can provide photo copies and certified copies of recorded documents.

If you would like to order copies, we accept credit cards (all card transactions are charged a $2.00 or 2.35% service fee) over the phone at 360.786.5405 and in-person or you can send a written request to:

Thurston County Auditor

Attn: Copy Request

2000 Lakeridge Dr. SW

Olympia, WA 98502

Please include the document's Auditor File Number, a return address and a check or money order made payable to the "Thurston County Auditor."

Photo copies cost $1.00 per page.

Certified copies of each document cost $3.00 for the first page and $1.00 for each additional page. 

Can I Get a Deed to My Home From Your Office?
​Yes. If you would like a copy of your deed, come in to our office or call us over the phone and we will mail you copies. You can pay for copies with your credit card over the phone...

​Regardless of how you choose to get copies of your deed, it is helpful to know what type of “deed” you want. We have two types of documents commonly called deeds. The first transfers ownership of a property. We refer to these as “deeds.” The second shows you paid off a specific loan, and we refer to these as “releases” or “reconveyances.”

Our office does not have a document that shows you own your home “free and clear.”

How Do I Find a Map or Survey?
​You can find a maps on our Online Record Index. Follow these steps to find a map:

 

  1. Go to our Online Record Index.
  2. If you have an Auditor File Number (or Volume and Page):
    1. Enter the Auditor File Number or Volume and Page (not both) into the correct field at the top of the search screen. The results of the search will give you the document type and indexed information. To view the map, select "view image" on the right hand side of the screen.
  3. If you don't have an Auditor File Number or Volume and Page:
    1. If the map is a named map (i.e. "Capital Place"), you can search by the Plat Name in the Grantor field.
    2. If the map is a numbered plat (Boundary Line Adjustment, Short Subdivision, Large Lot Subdivision or NPS), you can search the Map Case # field with the map number. For example, enter "SS15102347TC" in the field if you would like to search for Short Subdivision SS-15102347TC.
    3. If you would like to find a survey, search the person's name who requested the survey or search the section township and range for all surveys. You can narrow your search by selecting "survey" as the document type and entering the quarter or quarter/quarter if you know it.
How Do I Find a Lien?

​You can find a lien by searching our Online Record Index. The most reliable way to find a lien is by searching the name of the person that the lien is against. You can also search by parcel number, but it’s not as reliable as searching by name.

How Do I Find an Easement?
Finding an easement can be one of the more difficult document searches, and will most likely need to be researched by a Title Company. To complete an easement search in our office, follow these steps:

 

  1. Go to our Online Record Index.
  2. If you have an Auditor File Number:
    1. Enter it in the "Auditor File Number" field at top left of the search screen. The results will show the indexed information only. Would you like to request a copy of the full document? You can find out how to request a copy from our office by reading the answer to "How do I request copies of recorded documents?" (Question 2, above).
  3. If you don't have an Auditor File Number:
    1. You can search by party's name on the easement, if you have this information.
    2. Occasionally, deeds of the benefited or burdened properties will reference an easement. You can search deeds by name or parcel number, then request a copy of the full document. You can find out how to request a copy from our office by reading the answer to "How do I request copies of recorded documents?" (Question 2, above).
    3. Look for any recorded maps that create an easement or reference the easement by Auditor File Number. Request a copy of the full document of the referenced document. You can find out how to request a copy from our office by reading the answer to "How do I request copies of recorded documents?" (Question 2, above).
    4. If any of these options don't work, contact a title company directly.
Why are you making these documents viewable now?
Our office has always tried to strike a balance between easy access and individual privacy, since many public documents contain sensitive personal information. After receiving requests to make a broader set of document types viewable from our Online Recor
​We selected the document types listed above because they are the least likely to have sensitive personal information. All public records remain viewable by visiting our office.

If you have any specific questions about these document types, please consult a title company or real estate attorney. Our office can't provide legal advice. 


Are the images standard copy images or certified copy images?
Images available online are standard copy images.

​If you would like a certified copy of an image, you can order one in-person at our office (2000 Lakeridge Dr. SW Olympia, WA 98502), over the phone at 360.786.5405, or via email at TCAuditor@co.thurston.wa.us. All credit cards will be charged a service fee of $2.00 or 2.35%, whichever is highest. Certified copies cost $3.00 for the first page and $1.00 per additional page. You can also order copies through the State Digital Archives. For more information, visit https://www.digitalarchives.wa.gov.