Document Recording, Copying & Fees

The Auditor's Office provides a range of document recording services, including customer service to assist with searches for land records and other recorded documents. Learn more about our document recording services and how to get copies of our records below.

Please note: 

  • Due to the public health crisis, eRecording is the efficient option for document recording.
  • Please see "formatting requirements" below for specific instructions on how to prepare your documents.
  • Please contact us at recording@co.thurston.wa.us if you have any questions.

How Do I Record Documents With Your Office?
​The Auditor’s Office is the last step in the recording process...

Once prepared, we will record your document, making it a public record available to our customers and preserved in perpetuity.

Once you prepare your document or have it prepared by an attorney or title company, you can:

  • Submit it through one of our Electronic Recording vendors (see below);
  • Mail it to us for recording along with the appropriate fees; or
  • Drop it in the Auditor's dropbox just outside the central entrance to Building 1 of the Thurston County Courthouse complex.
Please note: You cannot use eRecording vendors when recording maps.
Electronic Document Recording (eRecording)
​The Auditor's Office offers electronic document recording (e-Recording). Learn more about e-recording.

E-Recording allows you to record your documents more quickly than mailing documents to the Auditor’s Office. You must submit documents through one of four contracted third-party vendors (see below).

Below we’ve included some answers to common questions about eRecording:

What types of documents can be electronically recorded?

You can use eRecording to submit all document types, with the exception of maps.
 

Do documents submitted for e-recording need to meet regular formatting requirements?

Yes, all regular formatting requirements apply to e-recording documents.

How do I pay for e-recorded documents?

Contracted vendors handle payments for e-recorded documents.

Which vendors have eRecording contracts with the Auditor’s Office?

Our four contracted eRecording vendors are CSC, EPN, Indecomm and Simplifile.

Can individuals use eRecording vendors?

Not at this time. Our vendors are only setup to work with bulk submissions from companies.

If you are interested in recording documents with our office remotely, please email recording@co.thurston.wa.us

Do vendors have any additional requirements or restrictions?

Contact vendors directly to find out if they have additional requirements or restrictions.

Recording Fees
​The links below show the fees for different types of documents.
Payment
Which forms of payment do we accept?

We accept check (made out to "Thurston County Auditor") and credit cards for payment. All credit cards will be charged a service fee of $2.00 or 2.35%, whichever is higher.

Formatting Requirements for Recorded Documents
​When preparing a document for recording, please follow Washington State formatting requirements.

Use these instructions as a guide to format your document correctly:

Document layout instructions (PDF)

Document layout instructions (Word)

Below you can find copies of blank cover sheets for recording documents, if needed. 

Please note: Some computers and printers may change the margins of the forms. To avoid rejectiontion of recorded documents, please check to make sure it has correct margins.

 

Copy Instructions, Fees & Other Services
​Our office can provide you with photo copies and certified copies of recorded documents.

Copy Instructions & Fees

If you would like to order copies, we accept credit cards over the phone at 360.786.5405 (all credit cards will be charged a service fee of $2.00 or 2.35%, whichever is higher). You can also send a written request to:

Thurston County Auditor
Attn: Copy Request
2000 Lakeridge Dr. SW
Olympia, WA 98502

Please include the document's Auditor's File Number, a return address and a check or money order made payable to the “Thurston County Auditor.”

Photo copies cost $1.00 per page.

Certified copies of each document cost $3.00 for the first page and $1.00 for each additional page.

Other Services & Fees

Remote Bulk Images - $0.025 per Image

Maps (larger than 11" x 17")- $5.00 for the first page, $3.00 for each additional page per document.

EagleWeb Access - $725 for annual subscription

For questions or additional information, please contact us by phone at 360.786.5405, email at TCAuditor@co.thurston.wa.us, or by visiting our office.


Blank Forms
​Below you will find blank forms available for download.

Cover sheets:

Marriage License Forms:

Plat Name Reservation Application Forms:

Veteran Forms (regarding recorded discharge documents – DD214)